Introduction

Ministry Officials have got a stupendous task of catering to extremely disjoint actions, activities, decisions and processes related to governance at any point of time. Appointments, Tasks, Schedules, Documents and Files of the Minister and each one of the ministry officials are discrete elements, very important in their own right.

Seemingly unrelated information elements, collection and follow-up of each of them happen independently. But there is a lot of unspoken, strong interconnectivity between each of these elements that influences the day-to-day operations of the Ministry. A lot of control information flows around and with all of them, interconnecting, integrating and converting all these elements into one monolithic structure called the Governance.

The Need

Today, taking note of this interconnecting control information is actually the responsibility of the Officials in the Ministry. Given the enormity of the amount of information that crosses the various Policy, Administrative, Legislative, Promotional and Governance functions that the Ministry has to discharge, it becomes humanly impossible to keep track of each of them, and maintain the control information manually.

It would be of tremendous help to use an Integrated System for capture, dissemination and use all of these action and information elements, along with the control information. The Efficiency, Productivity and Control that can be exercised on the implementation of every decision can be increased by use of such system.

eOffice is an Integrated Administrative Information Management System, designed and developed by Logicsoft to cater to these needs, and help the Ministries to maintain the control information that drives the operations. An indigenously developed product from Logicsoft, the system has been designed to suit the requirements of the various Ministries of both the Central and State Governments of India.

eOffice Features

• Tracking Files Movement in the Ministry

• Allocating Tasks and Following-up progress

• Tracking and cross-referencing of Schedules, Tasks and Appointments with Documents / Letters / Reference Material

• Facility for Recording Notings Electronically

• Linking Files and Documents with Tasks, Appointments, Schedules

• Keeping control information about documents, with / without actually storing the documents electronically

• Searching Files and Documents based on Tasks, Appointments, Event, Subject and related keywords.

• Two Track Search – One with keywords entered by the user and the other a Full-Text Search on the entire Textual Document Formats.

• The user interface is web-based, straightforward, and easy to use.

eOffice is a first step towards making your office use Less Paper. EOffice is an Integrated Productivity System that gives you the power and flexibility to manage & locate documents within and outside your ministry, including:

• Scanned Images, Charts, Reports, Budgets, RFP's, receipts, tenders, letters, blueprints

• Intelligent formats such as HTML (Web Pages), Text, PDF, MS Word

• Local and Intranet documents, by Document Type, Keyword, Attribute, Subject, or any imbedded text. Local and Remote Searching are combined in a single search

eOffice uses three-tier architecture with web-based access, integrated into the Intranet of the organization. This design provides you access to the widest possible array of document formats, and a seamless access integration of all the applications used in the organization.